Internship is the position of a student or trainee who works in an organization, sometimes without pay, in order to gain work experience or satisfy requirements for a qualification. Here is the sample of agreement template for a company to offer intern placement.
________________________________________________________________________________________________________________
Organisation name
address
XXXX 2018
CONFIDENTIAL
XX
XX
XX
Dear XXXX,
PRINCIPLE STATEMENT OF TERMS AND CONDITIONS OF YOUR INTERN PLACEMENT
Please accept our warm welcome to [Organisation name].
This document outlines the Terms and Conditions which apply to your Internship as XXXX with [Organisation name].
- The commencement date of your intern placement is XX XX XXXX
- Your intern placement will be for a fixed period of six weeks, and end on XX XX 2018. If all goes well and the business is progressing well, there is the possibility of a permanent role. These opportunities will be discussed with you towards the end of the placement.
- Your work base will be the XX XX office, however [Organisation name] reserves the right, with appropriate consultation with you, to change your work base should the needs of the business require this. Such need is not currently envisaged.
- Your expected working hours will be 37.5 hours week Monday to Friday. The Organisation may require you to vary the pattern of your working hours if required on a temporary or permanent basis should the needs of the post require this (for example, meetings, calls, contact with customers or external bodies).
- Overtime payments will not be paid.
- You will be subject to the terms and conditions as agreed and amended from time to time by [Organisation name] as outlined in any of its policies, procedures, handbooks and other relevant documents.
- The salary for your role is £X.XX per hour (equivalent to £XXX.XX per week).
- If [Organisation name] makes an overpayment to you to which you are not entitled, or is more than that to which you are entitled to whatever reason, you agree to allow [Organisation name] to recover the overpayment by deductions from your salary or other payments due to you. Any deductions will normally be made over the same period that the overpayment was made. It is in your interests to regularly check your payslips.
- You will be paid monthly on the last working day of each month, in arrears to a bank account of your choice. The number of weeks included in each payroll may vary as months do not cleanly divide into a number of weeks, for example, one month four weeks may be paid and the following month, five weeks may be paid.
- You are obliged to give [Organisation name] two weeks’ notice to terminate your internship. The Organisation is obliged to give you two weeks notice before terminating your internship.
- You are required to report any sickness absence as soon as is practicably possible to XXX and provide certification of sickness where sickness lasts three days or over.
- Smoking in company premises is prohibited (except in those external areas specifically designated for that purpose). Breach of this regulation may result in disciplinary action being taken.
- In the course of your intern placement, you may have access to confidential material both in paper and electronic form. On no account should this information be divulged to any unauthorised person. Breaches of confidentiality will be considered to be gross misconduct and may cause [Organisation name] to terminate your intern placement immediately with no notice. With this in mind, you acknowledge the data protection rules attached.
- On leaving the Organisation, you agree not to undertake the provision of the same services / products as supplied by [Organisation name] either from your own business, or the internship of a competitor to [Organisation name], for a period of two years, unless this is specifically agreed by [Organisation name]. The Organisation will only enforce that which is reasonable to protect its business.
- [Organisation name] and all its employees and interns must comply with the Bribery Act (2010). If you bribe (or attempt to bribe) another person, intending either to obtain or retain business for the Organisation, or to obtain or retain an advantage in the conduct of the Organisation’s business this will be considered gross misconduct. Similarly accepting or allowing another person to accept a bribe will be considered gross misconduct. In these circumstances you will be subject to formal investigation and disciplinary action up to and including dismissal may be applied.
- Your intern placement with [Organisation name] may be dependent upon the possession of particular qualifications or registration with a statutory Body or other Authority; evidence of this must be produced on request. Failure to produce such evidence may lead to the termination of your intern placement.
If you are in agreement with the above terms and conditions please sign both copies of this statement, retain one and return the other to me.
Yours sincerely,
XXXX
Managing Director
For [Organisation name] Limited
________________________________________________________________________________________________________________
FORM OF ACCEPTANCE: I accept this appointment on the terms and conditions stated above, and agree to the following:
SIGNATURE______________________________________
DATE_______________________
