Date :
RE : LETTER OF APPOINTMENT & CONFIRMATION
We are pleased to offer you employment as a CONVEYANCING SECRETARY CUM BUSINESS DEVELOPMENT with effect from ________ on the following terms and conditions.
1. Salary Remuneration
Your basic salary will be ___________ per month. Your salary will be paid at the end of each month. Your performance will be reviewed periodically and based on your performance, salary increases will be considered in accordance with the company’s salary administration program.
Travelling allowances will be paid in accordance to the Company’s standard rates subject to the Company’s discretion and subject to the purpose of the travelling being solely for business development purposes on behalf of the firm. The Company shall the absolute discretion to amend the rates from time to time by notification by way of email.
You have to inform the company of your intended travelling schedule at anytime failing which the said absence shall constitute a breach of the terms of this employment.
2. Probation Period
You will have to undergo a probation period of Six (6) Calender Months from the date of commencement whereby contribution to authorities will be made only after confirmation.
During probational period, you shall not be entitle to take Medical Leave and/or any unpaid leave and in the event you apply for any leave, it shall be treated as unpaid leave.
You shall not be allowed to take any leave (whether medical leave or otherwise) exceeding a total of six (6) days during the probational period.
2A. Tenure of Employment
Non Applicable.
3. Notice of Termination
Either party is required to give One (1) month notice to terminate this Agreement save for in situation due to to non compliance with the terms of employments whereby we shall reserve the right to terminate the said employment with immediate effect with a notice stating the same.
Any breaches by your goodself shall be communiated to you via email or other methods stating the said breach and shall provide you a fourteen (14) days period to rectify the same and explaining to us the said breach failing which upon the expiration thereof, we shall reserve the right at any time thereafter to issue a termination notice whether with or without one month’s notice to terminate this contract due to the breach(es) by yourself.
The Management shall have a discretion to accept and/or reject the clarification by yourself regards to any breach by you pursuant to the terms and conditions of this Agreement and/or subsequent notification.
4. Employment Provident Fund (EPF) and SOCSO
After confirmation, you shall contribute to EPF and Socso as per statutory rates and the Company shall make similar contribution with effect from time of the date of confirmation.
5. Annual Leave
Twelve (12) days leave with full pay will be granted for each completed year of service from time of the date of confirmation.
6. Public Holidays
You shall observe all the gazatted public holidays.
Cont.2/-
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7. Working Hours
Five (5) working days,
Monday to Friday : 9.00a.m. to 6.00p.m.
Overtime: NA
8. Other
(i) Other general standard Employment terms and conditions applies which shall be sent to you via email which is the standard method of communication among staffs in this Company or by way of post to the above-said address. You shall be required to provide your password to the firm at all material times.
(i-a) During your course of employment, you shall be given an email address (Gmail address) for purpose of communication among colleagues and with employer of the Company whereby such email address shall at all material times constitute the assets of the Company particularly all its content and upon the expiration of the your employment term with us, the Firm shall take over the email address immediately.
(ii) You shall be entitle to Medical leave after confirmation. Upon confirmation, you shall be entitle to medical leave not exceeding 12 days in one year from the date of confirmation.
The company shall the right to allow for Medical Leave claims on a case to case basis and shall have the right to refuse the claim without the need for any clarification. Each claim shall not exceed RM 30.00.
(iii) For positions in the marketing and business development, in addititon to the salary remuneration as mentioned above, you shall be entitled to a internal referral of RM ________/NA for each case you brought into the company subject to the company’s approval and discretion to approve the same. The said payment shall be made upon submission of a report of the cases you brought to the company at the end of each month failing which the management shall have the discretion not to recognize the sales upon if the report is submitted later than the date mentioned above.
In addition, in the even there is a breach in the terms of the employment, the Company shall have the discretion to forfeit all internal referral due and owing to you.
For the entitlement of the internal referral, you shall need to provide a confirmed cases to the company of at least five (5) confirmed cases a month to be entitled for the internal remunerations.
(iv) For positions in the marketing and business development, for any business development which you have conducted during your course of employment, you are required strictly to provide a full contact database of the potential clients/bankers and/or any persons at the end of each week failing which it shall constitute a breach of the term of the employment. All contacts of the company which you have initated for the firm or maintain for the firm during the course of your employment shall at all material times remain the asset of the company.
In addition, you shall be required to provide a monthly sales report to the Company for any confirmed cases by you.
(v) During the course of your employment, you are not to engage in other business activities outside without the knowledge of the company and express written consent of the company.
(vi) During working hours, you shall be able to be contacted by your individual mobile phone to state your location and reason in the location at anytime. It is important to take note that MSN messenger is an important tool of communication in the Firm and you shall be available on line during working hours.
Kindly confirm your acceptance of the above by returning to us the duplicate of this letter duly signed.
Thank You.
Yours faithfully,
…………………………………
[Name of Employer]
I agree to accept your appointment with the above term and condition
……………………………………….
Name :
I/C No 🙂
